Electronic Medical Records: Migrating to Microsoft Dynamics 365 Business Central

MicrosoftThe need for medical practitioners to use an electronic system to manage patients’ care holistically cannot be overemphasised.  Succinctly stated, by improving the medical practice‘s record keeping, like patient account details, medical history, invoices, and statements will go a long way towards reducing errors and enhancing patient care.

This will, in turn, make the medical staff’s lives more comfortable and will drive patient growth. Primarily, people will hear that this medical practice operates efficiently and successfully, so they will visit this practice to experience the same levels of patient care.

Migrating to Microsoft Dynamics 365 Business Central

One of the realities when using an electronic record keeping system like Microsoft Dynamics NAV is that enhancements will always be made to the existing system. It is the nature, and part, of the application software lifecycle.

As technology improves and current clients’ needs are taken into account, the system will change. Some upgrades are small, and they can be implemented without too much effort on the medical practice’s side. It is usually just a case of downloading, installing the upgrade, and rebooting the computer servers on which the system runs. And the software will be ready for use again.

However, sometimes a significant upgrade includes a major redesign of the existing software design. If we use the upgrade of Dynamics NAV to the new Microsoft Dynamics 365 Business Central system as a case study, it will become clear that this upgrade is a significant upgrade and specific process need to be followed to ensure that the medical practitioner’s system is functional once the update has been completed.

By way of explanation, based on the case study mentioned above, a migration toolbox needs to be used to upgrade the application software from Dynamics NAV to Microsoft Dynamics 365 Business Central. Essentially, this toolbox converts existing data to fit the new and modified data structures, makes changes to existing reports, and combines Microsoft Dynamics 365 and Dynamics NAV into one centralised location.

As an aside, it is interesting to note that upgrading to Microsoft Dynamics 365 Business Central means that the medical practice data no longer sits on local servers, but it now sits in the cloud. There are several advantages to this, especially for the larger multi-site practice.

The primary advantage is that, because all the data is hosted in the cloud, it is a simple matter for practice staff across all sites to access the same data.

For example, let’s assume that a multi-site practice has a physical presence in several towns and some of its patients move from one city to another city. Therefore, instead of having to physically carry medical records from one site to the next site, the medical practitioner at the new site can access the patient’s medical records that are hosted in the cloud without much trouble at all.

Finally, the most significant advantage of hosting medical practice data in the cloud for the smaller, single-site medical practice is that the staff can access the data from anywhere. This is sometimes essential should a patient require critical, urgent care after hours.

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